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PRS Reporting Requirements
PRS reporting requirements are minimal but must be met to maintain enrollment. These requirements are strictly enforced to legally protect the school and each enrolled student.
- Planned attendance must be in the system for each child to complete enrollment
- Semester Reporting must be submitted for fall* and spring semesters
- Testing is not required
- Families who do not meet PRS reporting requirements will be disenrolled
Required Semester Reporting
Semester Reporting must be submitted no later than January 15th for fall semester* and June 15th for spring semester. The semester reporting requirement protects all students in the school by demonstrating that PRS students receive “basic academic instruction” as required by the law. (ref. 22-33-104). There are two options for semester reporting; semester grades or semester summary.
*Fall semester reporting is optional for students enrolled with a start date after November 31st.
|Student’s Start Date is in…||Fall Semester Reporting|
|January||Do Not Submit|
When semester grades are submitted, you will check a box to verify that the required subjects have been covered or will be covered during the school year. The grade entry form provides drop-down menus for entering courses, grades, and credits. You may also add your own course names.
Letter grades are not required for grade levels K-8. For K-8, grades may be reported as Pass/Fail or Excellent/Satisfactory/etc.
High school grades (9-12) must be entered as letter grades corresponding to the grading scale provided. For PRS-approved credits, these grades are used to calculate the student’s GPA and create an official high school transcript. Unofficial high school grades may also be reported without credits if your student does not need a PRS diploma or an official transcript.
Semester Summary A semester summary may be submitted in lieu of grades for all K-8 students as well as high school students enrolled under the Cover Only option. A semester summary should include a brief description of what your child has done over the semester, and may include topics studied, projects, activities, and progress and goals in academic and non-academic areas which you consider important to record in their records. The summary is meant to back up your statement that your child has received instruction in the subjects required by law. See examples.
Required Attendance Reporting
Planned attendance for each month automatically becomes reported attendance at the end of the month. This means that once planned attendance is entered at registration, you will not need to submit any additional attendance information or visit the attendance page again unless you wish to make changes. You may edit planned or reported attendance at any time during the same school year.
This requirement protects your child from truancy allegations and protects all students in the school by demonstrating that PRS students receive the number of days of instruction required by the law. The board of education may request attendance data from PRS as often as once per month. (ref. 22-1-114). Attendance forms must show attendance of at least 172 days per school year (less any days already completed when enrolling mid-year) to satisfy Colorado law.
Failure to Report
Semester reporting is verified for each student after the end of each semester. Any families with missing reporting will receive a reminder via email at least 5 days before the due date. If grades or semester summaries are not in the system on the due date, all students in the family will be automatically disenrolled retroactive to the beginning of the semester with missing information.
PRS does not ever want to disenroll any family but must enforce the reporting requirements to protect the school and all enrolled students legally. If for any reason, you are not able to submit the required information on time, please contact PRS to make other arrangements.
Families who have been disenrolled due to failure to report may re-enroll by paying a delinquent re-enrollment fee and submitting missing reporting within 7 days. After the 7-day re-enrollment period, disenrolled families may re-enroll by paying renewing family tuition. Once the missing reporting has been submitted, students will be re-enrolled retroactive to their original enrollment date.
PRS does not require testing or assessments. If you choose to test, you may upload or record results in your account for each student. Curriculum information is not required but may be uploaded to student files or included in the student journal if desired. Summer grades may also be recorded for students who complete summer courses or families that homeschool year-round.
Semester Summary Examples
These examples are offered as a reference and to give you an idea of how much information to include in a simple narrative summary. You are free to format your summary in list or paragraph form according to your own preference. You may include more detail if you wish.
Sarah has learned a lot about math and science this semester. She spent a good deal of time outside and used this time to practice counting and testing how things fall when we dropped them from different heights. She also learned to recognize several different types of birds. We enjoyed daily read-aloud time and made some crafts to go with the stories. She has started to recognize letters and has learned sounds for some of them.
4th grade student
John has continued to improve his reading and comprehension. We take turns reading books aloud each day. We have watched some movies to go with the books and talked about how the stories are the same or different between the movies and the books. He has practiced cursive writing several times per week and is learning to type using an online program. He has written a number of stories and plans to make a book with drawings to go along with them. In math, he has been learning about multiplication and long division. He nearly has all of his multiplication facts memorized. He has enjoyed listening to audio books and stories about events in history. This semester, he helped us plant a garden and is interested in learning more about how seeds sprout and grow. We have spent a lot of time making things this semester, including soldering circuit boards in electronics kits. He has continued to take piano and gymnastics classes.
11th grade student
Amy started taking several art classes this semester, including drawing, painting, and sculpting. She continues to pursue her dream of being an artist and has found a studio where she may be able to start working soon. She completed geometry and chemistry and did well in both. She completed a research paper and submitted poetry to an online contest and won 2nd place. Her fiction writing has continued to improve. She looks forward to participating in NaNoWriMo again during the summer camp program. She took online classes for health and American History and received a B in each. Amy has started to look into colleges to study art but has not decided if she will enroll or not.